Whether you have a process or manufacturing plant or a large number of individual equipment items to maintain, a well produced Maintenance Manual can help ensure that the correct maintenance is carried out on the right equipment, at the right time, using the right tools, and that the necessary spares and consumables are available.

If at some future point it is decided to institute a computerised maintenance system, a well produced and structured Maintenance Manual will ease the transfer of the equipment and maintenance data.

A Maintenance Manual would typically consist of 3 parts:

• Part 1 – Maintenance Plan or Maintenance Schedule
  Based on equipment manufacturer recommendations / requirements, any regulatory requirements, plus your organisation’s previous experience, this would be a detailed plan showing all planned maintenance activities for a defined period of time (typically 3 or 5 years).
• Part 2 – Inventory of Maintainable Equipment
  A list of all maintainable equipment. This can be broken down and indexed in a variety of ways, eg by process, by plant area, by equipment type, by discipline or by type. The list will contain information types defined by your organisation, eg tag number, manufacturer, nameplate ratings, location, etc.
• Part 3 – Maintenance Procedures or Maintenance Instructions
  Detailed preventive and corrective maintenance routines based on equipment manufacturer information and industry best practice. Routines can include a variety of information types in addition to the procedure / instruction, eg safety requirements, PPE requirements, disciplines required, manpower required, spare parts required, tools required, etc.

These can be delivered either as printed paper documents or as electronic files in a client preferred application.

Other Manual Types can be seen here.